In a time where we're all feeling the pinch of increasing living costs, looking for ways to boost our income is a natural step. Often, pay rises are the first consideration that comes to mind.
Yet, there's a peculiar culture around discussing salaries. Surprisingly, a study shows that 75% of workers feel too embarrassed to bring up the topic with their employer, leaving only 25% comfortable discussing their pay.
But here's the thing - talking to your manager about your salary is completely acceptable and normal. Your remuneration is not a taboo subject or 'off-limits'. If your workplace holds this culture, it might raise a red flag. After all, your workplace is a business, and like many other facets, your salary is a variable expense. Here are some friendly tips to help you navigate salary discussions with confidence and professionalism.
1. Do Your Research: Before initiating the conversation, research industry standards and salary ranges for your position and experience level. Websites like Glassdoor, the Hays Salary Guide and Seek can provide valuable insights into what others in similar roles are earning. You can also speak to any trusted colleagues/ friends within your industry, if you have the relationship to do so.
2. Timing is Key: Choose the right moment to bring up the topic. Ideally, aim for a time when your performance is in the spotlight, such as after completing a successful project, receiving positive feedback, or during performance review cycles. Your workplace may have a formalised process, for example it's common practice to be aligned with end of year performance reviews. If you are unsure, you can ask your HR team or Manager.
You could do this via a simple, informal conversation with your manager, or send an email if you feel more comfortable. Here's one we prepared earlier.
Hi [Manager's Name / HR Representative's Name],
I wanted to reach out regarding the process for salary reviews/discussions at [Company Name]. As we move further into the year, it would be beneficial to understand the timeline and steps involved in these discussions.
Could you please provide some insights or guidance on:
When are the typical periods for salary reviews?
What kind of information or preparation is helpful ahead of these discussions?
Are there any specific forms or documents I need to complete?
I appreciate any information you can share on this matter. Feel free to let me know if there's a more appropriate person for me to reach out to regarding this topic.
Thank you for your time and assistance.
Best regards,
3. Prepare Your Case: Compile a list of your accomplishments, highlighting how your work has added value to the company. Mention specific projects you've led, contributions to revenue growth, cost savings, or improvements in processes. For example, "I spearheaded the XYZ project, which resulted in a XX% increase in efficiency." You can also outline how you contribute to company culture or leadership depending on your role.
When making your case for a promotion or pay rise, keep the focus on the business impact. Try to leave personal circumstances aside. Your mortgage and personal circumstances for example, are not relevant to this discussion and won't motivate the decision-makers. Instead, showcase how your work brings tangible value to the company.
For example, work on building out a paragraph like the below:
I believe I deserve a pay rise based on my performance that has consistently exceeded expectations. Over my two-year tenure at the (insert business name), I've played a pivotal role in supporting the delivery of a remarkable 10% year-on-year growth in sales. My dedication and positive, team-oriented attitude has not only contributed to this success but also helped foster a collaborative team culture. I am confident that my contributions and achievements demonstrate my commitment to the company's goals and merit a consideration for a salary review.
4. Practice Your Pitch: Rehearse what you want to say, focusing on your achievements and the value you bring to the team. Keep it concise and clear. Practice with a friend or family member to gain confidence.
5. Request a Meeting: Send a professional email to your manager requesting a meeting to discuss your compensation. Mention that you'd like to discuss your role and responsibilities, and propose a date and time for the meeting.
During the Meeting:
Start on a Positive Note: Express your appreciation for the opportunities and experiences you've had at the company.
Present Your Case: Share your achievements, citing specific examples of how your work has positively impacted the company's goals.
Discuss Market Research: Mention the industry standards you've researched and how your current compensation aligns (or doesn't align) with those figures.
Be Open to Feedback: Listen to your manager's perspective. They may have insights into the company's budget or other factors affecting salary decisions.
Make your proposal: Based on all of the above, now is the time to make your pitch. If you can give your manager an indication on your expectations it can be helpful to progress conversations. You could say something like "based, on my performance to date, and the research I've done regarding my position within the industry, I'd like to propose my salary increase from $X to $X." This also shows confidence.
Helpful Meeting Tips:
Its completely normal to feel nervous in a setting like this, so take in some notes, feel free and comfortable to refer to them, its more than acceptable when having an important discussion.
Take a glass of water: If you're feeling overwhelmed or need a moment to think, take a sip of water. It's a great way to collect your thoughts.
Focus on the Future: Emphasise your commitment to the company's success and how a salary increase would further motivate you to excel in your role.
Thank your manager for listening and for the open conversation regarding your salary.
6. Follow Up: If your manager needs time to consider the request, ask for a timeline for a decision. Thank them for their time and express your enthusiasm for continued growth within the company.
7. Closing it out: When your manager does come back to you, be open. First listen, take the time to understand their point of view and possible limitations. If they advise your pay rise isn't possible, the context is important. Is it because they don't believe you are performing, or a budget constraint or a timing issues?
This is also the time you need to be prepared to negotiate. Be ready with a counter offer, for example, if they can't provide your salary increase, are there other benefits that interest you, such as an education allowance, professional development course or other work perks?
Finally, remember, asking for a pay rise is a professional conversation, not a demand. Approach it with confidence, backed by examples of your contributions. Even if the answer is not an immediate yes, the discussion opens the door for future opportunities and shows your proactive attitude towards your career growth.
Good luck!
